8 Tips to Become Compliant Easier and Faster

Looking for help with compliance?

8 Tips to Become Compliant Easier and Faster

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Have you found it hard to navigate the requirements of Dental Compliance?  Have you been confused when trying to find all the OSHA requirements an office must implement as well as the state requirements? Are you looking for help with your compliance? Here are 8 tips to make your compliance journey easier and faster:

   1.  Create a Culture of Compliance. 

The dentist or the owner of the practice should set the expectation of compliance.  They are the Captain of the ship.  The leader whom everyone looks to for guidance.  If the Captain believes in safety protocols and systems, the crew will also.

 2.  Assign a Compliance Coordinator for your office.

This is usually  someone who works in a clinical capacity or an office manager.  This person is like the navigator of the ship plotting the course of the journey. This person is in charge of directing the process.  They will make sure all deadlines are met, all documentation is recorded, all training is completed and all systems are in place.  They should delegate key responsibilities to the staff to make sure things get done in a timely manner.

3.    Hire the right Compliance Consultant.

This person should be there to answer questions after the training is finished.  Many times, a trainer comes into your office or you go to hear them speak at a continuing education course and you never hear from them after the training.  You can’t reach them. They won’t call you back and they won’t respond to your emails. A good Compliance Consultant will take the time to help you through the compliance process by being accessible when their clients need them.

 4.   Set a realistic timeline to complete office compliance.

I have seen this many times.  An office wants to get everything done in two weeks. They become overwhelmed and confused. If you are just starting your compliance journey, it will most likely take you several months to have everything in place.  There are a lot of tasks to complete.  This takes time.  The best thing you can do is be realistic with the project so you won’t be crushed under the weight of the requirements.

 5.    Make it a team effort.

 

Everyone on the team has a role to play and a job to do.  Just like the crew on a ship, everyone participating and contributing will get the job done…. FASTER.  And more effectively. 

 6.    Use your checklists.

Your Compliance Consultant should give you a list of tasks and duties to complete.  When you follow a checklist, this makes it easier and more efficient to complete the project. The checklist is like the ship’s compass.  It will give you a direction with systems organization and guidance. 

 7.    Do the small tasks first.

This way when you complete several of the many requirements, it feels like you have accomplished something.  You get the smaller and easier tasks out of the way to focus on the bigger items.  It will not feel as if you have as much looming over your head.  This helps you to not become overwhelmed.

8.    Have regular compliance meetings.

In the beginning, I recommend having one training session, and then updates once a month until all tasks, plans and documentation are completed.  After that, then have your annual training and then a subsequent compliance meeting to go over and maintain your systems and records.

 If you follow these steps and adhere to the system, I promise it will make the process of becoming compliant easier to navigate.